How we handle information about kids
What this app stores
A first name. Optionally a last name, a grade, a gender, and a short note written by a leader. That’s the whole record.
What it deliberately does not store
No addresses, phone numbers, email addresses, birthdays, photos, or parent information. This is a tool for knowing kids by name and praying for them — not a database about them.
The club raffle
When a kid scans the raffle code at club, they type a first name, an optional last name and a grade, and get a ticket number back. That entry goes to the leaders of that ministry and nobody else. It is not a kid record until a leader looks at it and adds it. Nobody who scans the code can see who else entered, or anything else in the app.
Who can see it
A leader sees only the ministries they have been added to. An Area Director sees their own area. Nobody sees another area. Knowing a web address grants nothing on its own — every request is checked against your account in the database itself.
Records of who did what
Each record keeps who added it, who last changed it, and when. Exports are logged too. Notes are left out of exports unless the Area Director asks for them.
Removing a kid
Archiving takes a kid out of every active total and list while keeping the history intact — that’s the usual way. A leader can also delete a record outright from the ministry they serve, and an Area Director from anywhere in their area. Deleting removes it from the app for good; the database keeps a note that it was deleted, by whom and when.
A word to leaders
Write notes you would be comfortable with the kid, their parents, and your Area Director reading. Nothing about health, family situations, or anything shared with you in confidence belongs here.